Student Placement Services - Bedford

Clinical Students & Instructors

Clinical students are defined as high school, college or university students enrolled in an approved class or program and supervised by a program clinical instructor or preceptor. There must be an educational affiliation agreement between IU Health Bedford Hospital and the educational organization.

If you are a school administrator interested in creating a formal agreement, please reach out to AcademicAgreements@iuhealth.org.

Students

If you are approved to do your clinical rotations at IU Health Bedford Hospital, you will need to learn information about our organization, potentially hazardous situations and emergency responses, patient care and privacy issues, and other hospital policies. Education and instructions for completing will be found on the IU Health Mandatory Education Tracking Form – found in step 1 below.

Before you can begin your program with us, we need to make sure that you are aware of several important safety issues, hospital policies, and legal requirements. Likewise, we will need some basic information about you. Listed below are documents you will need to review and the forms that you will need to print, fill out and submit to your program instructor before starting your clinical rotations.

1. Complete the IU Health Mandatory Education Tracking Form.
2. Complete the Clinical Student Application (PDF).
3. Complete the Information Security Responsibility Statement and Stewardship Agreement.
4. Complete the 3rd Party EMR Access Request Form.
5. Submit the completed and signed packet to your clinical instructor.

NOTE: All Advanced Practice Provider and Physician Assistant clinical applications will be managed by the Office of Clinical Education in Indianapolis. For more information, please send an email to OCE@iuhealth.org.

Instructors

1. Please encourage your clinical students to return the required documents to you as soon as possible.
2. See timeline below for clinical rotation request dates and application due dates. Submissions outside of the dates listed will be evaluated on a case-by-case basis.
3. 1. Spring Clinical Rotation
      1. Timeline: January-May
      2. Clinical Student Rotation Request Due Date: First week of December
      3. Student Application Due Date: Last week of December
   2. Summer Clinical Rotation
      
      1. Timeline: June-August
      2. Clinical Student Rotation Request Due Date: First week of May
      3. Student Application Due Date: Last week of May
   3. Fall Clinical Rotation
      1. Timeline: August-December
      2. Clinical Student Rotation Request Due Date: First week of July
      3. Student Application Due Date: Last week of July
4. IU Health Bedford Hospital does not accept clinical student applications from a student. All documents must be submitted to the Education Department by a clinical instructor, advisor, dean, program chair, etc. from the requesting school.
5. Submit completed IU Health Mandatory Education Tracking form, Student Application, Information Security Responsibility Statement and Stewardship Agreement, and the 3rd Party EMR Access Request form to IU Health Bedford’s Student Placement Coordinator at bdfstudentplacement@iuhealth.org with the email title “CLINICAL STUDENT PLACEMENT”.
6. Failure to complete all the required documents above will result in a denial of the shadow/observation request.

Shadowing

Physician and physician assistant shadowing is available at IU Health Bedford Hospital and IU Health Medical Group South Region. To learn more about these opportunities and submit a shadow request, please email the following information to southregion-physicianshadowplacement@iuhealth.org:

1. Your name
2. Your mail address
3. Your school’s name
4. Year in school
5. Area of interest
6. Profession you request to shadow

Shadowing opportunities for students and individuals who are at least 16 years of age who wish to fulfill educational requirements or to explore healthcare careers is available at IU Health Bedford Hospital.

Shadowing is an observation-only experience for a period of up to 24 hours. The maximum of 24 observation hours is not guaranteed and is limited to 1-3 specialty areas.
To request a shadow opportunity:

1. Complete the Shadowing Application (PDF). Write in the healthcare professional’s name in box 2 on page 2.
2. Submit completed application, including the health screening questions, proof of required immunizations, and agreement and acknowledgement form to IU Health Bedford's Student Placement Coordinator at bdfstudentplacement@iuhealth.org with the email title "SHADOW REQUEST".

Failure to complete all the required documents above will result in a denial of the shadow/observation request.

Please allow at least 30 days for shadow application review. If accepted, the IU Health Bedford Student Placement Coordinator will reach out to you with next steps.

Contact Us

The team of IU Health Bedford Student Placement Services is ready to assist you. We hope you have found our online information helpful. If you need assistance in completing any of the orientation requirements, please contact us.

Student Placement Services

Email: bdfstudentplacement@iuhealth.org 
Phone: 812.277.3834
Office Hours: Monday – Friday 8am -4pm

Parking for Students

Parking for your shadowing experience, student internship or clinical rotation: Specific parking instructions will be provided by your school instructor/coordinator, your preceptor or Student Placement Services.

Frequently Asked Questions (FAQ)

Clinical Students Questions

Q: This is my second placement at IU Health Bedford Hospital. Do I have to read it all again?

A: All paperwork is compliant for one year and must be resubmitted on an annual basis.

Q: Who do I turn the completed packet of forms into when I am finished?

A: Prior to starting your clinical rotations at IU Health Bedford, each student MUST turn their completed Clinical Student Application into their college/university instructor.

The instructor is then required to turn the completed packet into the Student Placement Services office prior to you starting any clinical rotation or observation at IU Health Bedford Hospital.

Shadowing & Internship Questions

Q: What is the difference between shadowing and clinical placement?

A: Shadowing is a strictly “observation only” experience that lasts for a period of 24 hours or less. A clinical placement is the experience given to an individual seeking to complete educational program requirements who desires a hands-on experience in one department for a period of more than 24 hours.

*Only students who are fulfilling educational program requirements will be considered for clinical placement.

Q: What departments can I choose from to shadow?

A: Many different areas of the hospital are available to students who would like to shadow. For a specific list of areas, please reach out to the Student Placement Services at bdfstudentplacement@iuhealth.org.

Q: What if I want to shadow a physician?

A: Please send an email with your name, email address, school name, year in school, area of interest and profession you request to shadow to southregion-physicianshadowplacement@iuhealth.org

Q: How long does it take to process my student placement application?

A: The length of time may vary for processing depending on the number of applications pending and department activity. We will try to accommodate as many requests as possible while maintaining patient care as our number one priority and providing quality experiences for students.

We typically require a 30-day minimum period for application processing. This is why we request that you give dates that are at least 4 weeks out.

General Questions

Q: Where do I report on my first day?

A: You will report directly to the department you are shadowing or are being placed for your clinical rotation unless told otherwise by your clinical instructor. Specific directions will be provided to you via e-mail by the IU Health Bedford Student Placement Coordinator prior to your first day onsite.

Q: When and where can I get the TST?

A: You have two options:

1. The easiest option for a TB skin test is to make a visit to your primary care provider.
2. The second option is to visit the IU Health Bedford Walk-In Clinic, which is located directly behind the hospital (glass building). They are open Monday-Friday 8 am - 8 pm and on Saturday from 8 am - 5 pm. This does not require an appointment.

Q: What if I have already had a TST within the past 12 months?

A: Documentation of the TST must be provided (it must include the date and exact time it was placed and the date and exact time it was read), and this will be counted as the first step.

Q: As a shadower or intern, do I have to complete the tuberculosis testing and turn in immunization records?

A: Yes, all Shadowers are required to meet all the immunization requirements that are listed in the Shadow Application.

Q: What is a MMR?

A: MMR is the combined vaccine against measles, mumps, and rubella and is usually a childhood vaccination. It is known as the safest way to protect children and adults against these diseases.

Q: What is Rubella IgG?

A: Rubella – commonly known as German measles or 3-day measles – is an infection that primarily affects the skin and lymph nodes. It is caused by the rubella virus (not the same virus that causes measles), which is usually transmitted by secretions from the nose or throat.

Q: What does this positive varicella IgG mean?

A: This is a blood test in order to determine if a person has antibodies for the chicken pox disease in their system. A positive Varicella IgG means the individual is not susceptible to Chickenpox (Varicella) disease because they have previously had Chickenpox disease.

Q: What is hepatitis B disease?

A: It is caused by the hepatitis B virus that attacks the liver. The virus is transmitted through blood and infected bodily fluids. This can occur through direct blood-to-blood contact, unprotected sex, use of unsterile needles, and from an infected woman to her newborn during the delivery process.